Company Event Transportation

Whether it is for your company’s product launches, attending trade shows, meeting & hosting clients, or holding large reunions or annual conferences, you will need to use a reliable fleet of vehicles to provide transportation services.

On event transportation, we are professional

Our event transportation includes full process transportation involvement, on-demand scheduling of various vehicle types, multilingual communication services with clients/organizers/venues/drivers, and assistance with client transportation planning.

Bilingual Event Transportation Manager is key to the success

Our experienced bilingual event transportation managers assist in scheduling and directing fleet operations in real time. This is the key to a successful event transport.

A full range of vehicle configurations is a must

A full range of vehicle configurations is a must Whether it is a luxury limousine, business van, minibus, coach or truck, we can make the most logical arrangements as needed.

Itinerary planning and vehicle arrangements must be flexible and safe

Arranging for the necessary backup vehicles as well as on-call drivers is an essential consideration for large events. All the transfers must be organized in a proactive manner to ensure that everything runs smoothly.

Book a Event Transportation Now

We can meet most same-day  Urgent Bookings, even within 1 or 2 hours. The most convenient way is to send me a message right away and I will respond as soon as possible.

Nigel @

Phone No.  +86-189-1774-5168

  • Important:If you book an urgent car service, please leave your mobile number and an email address that can be accessed on the move, so that we can update you on the status of your booking and the vehicle and driver information timely.

Some Event Transportation We Organized Before

Experience is the cornerstone of success

The best transport solution for Your COMPANY EVENTS

ShanghaiDriver has the best event coordinator in arranging for sedan/business van/mini-bus/coach fleets for any large or small events in Shanghai. English-speaking drivers are available for VIP guests in luxury sedan or minivan. For group guests taking minibus or coach, we'll send English speaking organizer in meeting and greeting when needed.

  • We can provide a complete transportation solution for events of any size in Shanghai. From pre-event communication, itinerary planning, vehicle and driver arrangement during the event, and the completion of each specific task, we do everything to the best of our ability.
  • It is very easy and convenient to book the car and driver service with us.
  • We provide 24/7 English customer service.
  • We have been serving overseas customers professionally for more than 10 years. We fully understand how to really solve their problems in China event transportation and can provide the necessary help to ensure worry-free trips.

Internet Search for "comparate event transportation in Shanghai"

When traveling to Shanghai for Event Organization, what keywords and descriptions do you usually use to find the best Shanghai chauffeur /driver with car service, or Event Transportation company?


Car; Driver; English-speaking; Shanghai driver; Rent a car in Shanghai; Hire a driver in Shanghai; English-speaking driver in Shanghai; Shanghai private driver; Shanghai event transportation; Shanghai company events car service; Shanghai event transportation car rental with driver.

Kerry Hotel Pudong; Shanghai Zhengda Grand Mercure Hotel; Renaissance Shanghai Pudong; InterContinental SHANGHAI HONGQIAO NECC; Cordis Shanghai Hongqiao; Courtyard by Marriott Shanghai Puxi; Ascott Huai Hai Road Shanghai; Shanghai Marriott Hotel City Centre; The Langham, Shanghai, Xintiandi; IFC Residence; Mandarin Oriental Pudong; THE ONE Executive Suites managed by Kempinski; Green Court Serviced Apartment; Green Court Residence Jinqiao Diamond Shanghai; Waldorf Astoria Shanghai on the Bund; Hotel Westin Bund Center; JW Marriott Hotel Shanghai at Tomorrow Square; Andaz Xintiandi Shanghai; Swissotel Grand Shanghai; Portman Ritz-Carlton Shanghai; Hilton Shanghai Hongqiao; Four Seasons Hotel Shanghai; Hyatt on the Bund Hotel; Grand Kempinski Hotel Shanghai; The Ritz-Carlton Shanghai, Pudong; Four Seasons Hotel; Shanghai Marriott Hotel Pudong East.

It mainly includes hotels that are closer to the exhibition halls, hotels with better value for money, overseas hotel chains etc.

We provide professional car service from all these hotels to Event Venues at disposal.

Shanghai Pudong airport pickup and drop-off; Hongqiao airport pickup and drop-off; Hongqiao train station pickup; Shanghai train station transfer; Shanghai Wusongkou international cruise terminal private car service; Shanghai Port International Cruise Terminal pickup.

Rent an affordable car and experienced English-speaking driver for event transportation: Hybrid SUV, Buick GL8 7-seat van, Volkswagon Passat, Toyota Camry,  Honda Accord, etc.

Rent Executive or luxury car with professional driver: Mercedes E class, Mercedes Benz S Class, Toyota Alphard, Mercedes V class, BMW 5/7 series, Audi A6L/A8L, Maybach, Bentley, Rolls-Royce Phantom etc.

Rent minibus / coach for event transfers: Mercedes Sprinter, Toyota Coaster, Toyota Hiace, 33/45/53-seat coach etc.

Limousine; Chauffeur; Shanghai Chauffeur; Limousine service for event transportation in Shanghai; Limo service with Chauffeur for event transportation in Shanghai; VIP Limo service for company events; The best English speaking chauffeur in Shanghai; Mercedes S class with English-speaking chauffeur; Mercedes E class with English speaking chauffeur; professional English speaking chauffeur

National Convention & Exhibition Center; Shanghai New International Expo Center; Shanghai International Exhibition Center; Shanghai Exhibition Center; Shanghai World Expo Exhibition and Convention Center; Shanghai Audi International Circuit; Shanghai Disney Resort; Yuyuan Garden; The Bund; Nanjing East Road; Jade Buddha Temple; Jing’an Temple; Shanghai Tower; Xintiandi; Tianzifang; Zhujiaojiao water town; Oriental Pearl Tower; The Former French Concession; Qibao Old Street; Shanghai Old Street; Chenghuang Temple; Shanghai Museum; Chongming Island; Chongming National Forest Park; Chongming Dongtan Water Land; Sheshan National Forest Park; Shanghai Chenshan Botanical Garden; 1933 Old Millfun; Shanghai Jewish Refugees Museum

Shanghai private driver 2023, Shanghai private car service 2023, Shanghai local driver with car, Chauffeur service with private car, Chauffeur Service for Shanghai Sightseeing Tours, Car rental with chauffeur for sightseeing tours, professionally-driven car service in Shanghai 2023, Shanghai English-speaking driver 2023

As an ALL Five-Star service from TripAdvisor, is worth your trial when you need a ride in Shanghai. ShanghaiDriver car service with driver 2023; Great reviews from TripAdvisor for Shanghai transportation. TripAdvisor reviews 2023 for Shanghai limousine service.


Case Study

Event Transportation in Shanghai

People visiting Shanghai on industrial / factory tours / sourcing trips usually need some private driver who are experienced in making travel plans t cover decentralized factories away from Shanghai, and to provide full support in relocating some wrong addresses during the whole trip.
ShanghaiDriver's greatest strengths are its excellent English communication skills and its extensive experience in factory visits with overseas customers.

[above picture] Factory visit in Nantong with UK customer.

XXX Company Shanghai Annual meeting transportation plan

Background  of the event transportation:

1. XXX company hosts their annual meeting in Shanghai, people comes from their 10 branches allover the world. 

2. They will pick up all their guests from Pudong airport and Hongqiao airport in difference sizes, and need drop off to the airports after the event. During the event, they need a large coach to transfer between meeting venus and restaurants, and night clubs, etc. 

Transfers required: 

1. Airport pickup . From PVG to Jing An Shangri-La Hotel.

, Shanghai Tower, Yuyuan Garden and Shanghai Old Street, French Concession (Tianzifang or Wukang Road/Wukang Mansion, Xintiandi.

Detailed arrangements: 

9:00am pickup at hotel (e.g. Shanghai Marriott Hotel City Centre), drop off at Songhelou on The Bund.

9:20am-10:30am tour on foot along The Bund from south to north, through Waibaidu bridge, wait at the gate of Broadway Mansions Hotel Shanghai.

10:30am pickup at the gate of Broadway Mansions Hotel Shanghai, go to Shanghai Tower.

11:00am-12:00pm Bird view Shanghai from Shanghai Tower, 632 meter high building.

12:20pm pickup at Shanghai Tower, go to Yuyuan Garden.

13:00pm-16:00pm Quick Lunch and tour Yuyuan Garden and Shanghai old street nearby.

16:00pm pickup at Xintiandi, go to Tianzifang or Wukang Road.

17:30pm pickup from this size, go to Dongping Road/Taojiang Road for western dinner, or go back to hotel. 

Escape from Urban Depression - Shanghai Weekend Outings Day-Trip Plan 1

Purpose of Tour:

1. Relax and regain energy

2. Experience the wonderful natural scenery.


Chongming Island, Chongming Dongping National Forest Park, Dongtan Wet Land.

Full day itinerary: 

8:00am Pickup at home or hotel.

9:30am-11:00am, tour Dongtan wetland.

11:00am-12:00pm. Dongtan to Dongping Forest Park.

12:30pm-4:30pm. Dongping Forest Park.

4:30pm-6:30pm Back to home or hotel.


Please feel free to send us an inquiry if the Q&A on the right could not address your concerns.

We are a business service/car rental company registered in Shanghai. We have built up a stable customer base and a very good reputation through our efforts over the past 10+ years. We provide formal VAT Fapiao to our corporate clients as well as guests who need it. We can also provide our clients with a very formal English invoice for their convenience when filing expenses abroad.

Therefore, you are protected by law when using our services. At the same time, we provide the best service because we care more about our customers’ experience, our reputation as well as our continued development.

To book the service, the first thing you need to do is to contact us in a few ways. Fill out the form above and send it to us so that we can receive and respond to your request quickly.

You can also contact us directly by phone +86-189-1774-5168 or by adding WeChat under the same number, or using WeChat account name “instantchina”.

If you can fill in the necessary departure time / pick-up point / number of people and luggage information / destination information / specific itinerary (if it’s a full day ride) when sending your request, then the booking process will be much more efficient and we can provide you with an accurate quote timely, making the whole communication easy, pleasant and time-saving.

After we fully understand your car rental needs (including itinerary) and provide a corresponding quote, if you accept the quote and officially confirm that you want to book our services, we usually send you a deposit link. By paying the deposit, the order is confirmed and we will ensure that the vehicle and driver are arranged.

In some emergency situations, if you are unable to pay the deposit, then be sure to provide your formal company information,  your name,  address/phone number/email, and a written commitment to book our services.

1. This is an industry practice. Similar to many reservation-based services, a deposit is a guarantee of a promise. It is the equivalent of a service contract and both parties need to keep the promise.

2. We are paying costs in the preparation process of performing the booked service. If there is no deposit binding, then we lose the cost after the customer cancels the booking at will. For example, we need to arrange a car to Hangzhou to pick up the guest back to Shanghai. Once our driver leaves Shanghai for Hangzhou, we have to pay for the driver’s time/gasoline, toll fees, etc. Without the deposit, the client may change their plans at any time and not use our service at the last minute, such as taking the high-speed train or using another company’s service.

We can use PayPal invoice, which can be paid with your Paypal account, or credit card online.

We can also send you WeChat or Alipay code to collect deposit.

If you are in China, you can also pay the deposit by bank transfer.

After your travel plans have changed, the preferred solution is to contact us at your earliest convenience to change the service time. Usually we will do our best to meet your new schedule. If we are unable to make the same arrangement due to some unexpected issue, we will provide you with several alternatives and ensure your new plan can be satisfied in the most reasonable way. If you do need to cancel a trip, it’s easy.

Cancellation process: Please send us the objective reason for cancellation of the reservation through the main communication channels. We will check and confirm the cancellation, and then arrange the corresponding deposit refund. The deposit refund policy is as follows.

Deposit refund policy: Full deposit refund 24 hours before service time, half deposit refund 12 hours before service time, no refund within 12 hours before service time.

For a large city of 25 million people, Shanghai’s traffic is very complicated and the destinations for business travel are highly dispersed, a reasonable itinerary and departure schedule is essential to ensure on-time meetings. We also try to avoid travelling back and forth on busy streets to save valuable time.

Our drivers have over 10 years of driving experience and are familiar with the streets of Shanghai and can estimate the approximate travel time for each leg of the trip. We can assist our clients in developing the most reasonable driving route and departure time to ensure that they arrive at the meeting location early.

If the meeting time is set by our client, we suggest that the client send us the location of the hotel and the addresses of all the destinations to be visited on that day, and we can provide a full day schedule suggestion according to the time used by the client for the meeting.


Taking you
you can imagine.

Not only to parties, meetings and tourist spots, but anywhere you want to go.

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